Opening of registration: October 2025
Deadline for early registration: 21 January 2026
All presenters need to be registered and present at the EMIM in Ljubljana.
Registration Fees 2026
| FEE | EARLY | REGULAR |
|---|---|---|
| Student member | 450 € | 600 € |
| Student non-member | 550 € | 700 € |
| Reviewer member | 620 € | 770 € |
| Reviewer non-member | 780 € | 930 € |
| Regular member | 680 € | 830 € |
| Regular non-member | 850 € | 1000 € |
| Laboratory Technicians member | 450 € | 600 € |
| Laboratory Technicians non-member | 550 € | 700 € |
| Emeriti/Honorary members | 450 € | 600 € |
- MSc/PhD students are eligible for the student fee, postDocs are considered as regular (non-) members. ESMI as well as (F)ASMI and WMIS members are eligible for the reduced member fee.
Registration Fee includes
- Attendance Fee: Access to Scientific Oral/Poster Sessions & Exhibition
- Coffee Breaks & Warm Lunches (Tuesday to Friday)
- Opening Reception with Drinks and Buffet on Wednesday Evening
- Coffee, Tea, Water all day long for your Convenience
- Reusable Bottle
- Excellent Science & Endless Networking Opportunities
Optional Bookings | for a small additional charge
- 3R Symposium – (11 March 9.00h-15.00h) | 50€
6 CPD (Continuous Professional Development) are certified upon full completion and in accordance with Directive 2010/63/EU. - Educational Sessions (11 March 11.30h-15.00h) | +10€ to ensure attendance
- Bar Hopping Event by Study Groups (11 March, evening) | +20€
- Get-Together (13 March, 20.00h) | +40€
Optional Bookings | without extra charge
- young ESMI national pre-EMIM meetings (sites to be announced)
- Think Tank Sessions by young ESMI©
- Scientific Speed-Dating by young ESMI©
- Study Group Sessions
- Industry Lunch & Breakfast Symposia
- Scientific Industry Sessions
Group Registration & Discount 
(independent from/nothing to do with institutional membership)
- 5 to 9 registrations from one group = 5% reduction on registration fees
- 10 to 14 registrations = 10% discount
- 15+ = 15% discount
Discount applies on individual registration fees, not on additional bookings (like socials or sessions). The discount only applies for members of one institute or group.
How to
1 – BEFORE anybody from your group registers individually, please send the following information via email to the ESMI (registration@esmi-insight.eu):
- Number of attendees from your group / institute (5+, 10+, 15+)
- Name of main contact person.
- Names / list of participants (download template for participant list here).
2 – The main contact person receives a group discount code, which is sent by the main contact to the named participants.
3 – All named participants register individually via the public registration page entering the discount code. This code automatically reduces the registration fee by -5%, 10%, or 15%.
4 – Fees have to be paid separately per participant. Different invoice addresses can be added.
ATTENTION: Deadline to apply for a group discount is 13 January 2026 (if you’d like to take advantage of the early rate).
The discount code can’t be applied retroactively. In other words, if someone from your team has already registered before you have requested/received the group discount code OR one fails to add the code during registration, there is nothing we can do!
General Terms & Conditions
All changes or cancellations must be submitted in writing to the ESMI office via registration(at)esmi-insight.eu.
Registration fees (less 50€ to cover administrative costs) will be refunded for cancellations received by 06 February 2026. For cancellations received between 07 February and 20 February 2026, 50% of the registration fee will be refunded (less 50€ to cover administrative costs). For cancellations after 20 February 2026, no refund is foreseen. Substitutes will be accepted at any time.
Book refundable travel options! The ESMI cannot be made liable for any refund of attendees’ travel or other individual costs related to the EMIM in case of non-attendance or cancellation.
Visa Application
In case an invitation letter is needed to apply for a visa, please forward the following information (in English) for the attention of Irene to registration(at)esmi-insight.eu.
- Your full name as written in your passport
- Passport number
- Date of birth
- Working affiliation
- Title of (accepted) abstract submitted for the EMIM 2025
With consideration for the environment & our ecological footprint
We do no longer use congress bags, printed programme booklets, disposable cups and carpets.
We are also committed to significantly reduced meat consumption – only vegetarian dishes are served during the day. Meat/fish is served on special occasions such as the opening reception and get-together.
Accommodation
We do not offer booking options for accommodation through our registration system. Please organise your own accommodation in Bilbao- there are many options in all price categories.
ATTENTION – fraud attempts!
The ESMI has not subcontracted any official service prThe ESMI has not subcontracted any hotel service providers or “Hotel Allocator” companies like Global Travel or any other (fake) company – please be aware of possible fraudulent offers and do not provide any data or payments! Each participant is responsible for booking their own hotel / accommodation in Bilbao!
Please transfer all payments only to the specified ESMI account at Deutsche Bank. There is no subsidiary in any other country.
Timeline
- 30 Sep. 2025 | Opening Abstract Submission
- End of October | Opening of Registration
- 18 Nov. | Deadline Abstract Submission
- 5 Jan. 2026 | Notification to Presenters
- 21 Jan. | Early Bird Registration Deadline